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Last updated on Feb 19, 2025
  1. All
  2. Soft Skills
  3. People Management

Your remote team is unresponsive. How can you improve communication efficiency?

If your remote team's responsiveness is lagging, it might be time to streamline how you connect. To improve communication efficiency:

- Establish regular check-ins. Set up scheduled times for updates and discussions to ensure everyone's aligned.

- Use project management tools. These can centralize communication and keep track of tasks and deadlines.

- Encourage open dialogue. Create a safe space for team members to voice concerns or challenges they're facing.

How do you encourage better communication with your remote team? Share your strategies.

People Management People Management

People Management

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Last updated on Feb 19, 2025
  1. All
  2. Soft Skills
  3. People Management

Your remote team is unresponsive. How can you improve communication efficiency?

If your remote team's responsiveness is lagging, it might be time to streamline how you connect. To improve communication efficiency:

- Establish regular check-ins. Set up scheduled times for updates and discussions to ensure everyone's aligned.

- Use project management tools. These can centralize communication and keep track of tasks and deadlines.

- Encourage open dialogue. Create a safe space for team members to voice concerns or challenges they're facing.

How do you encourage better communication with your remote team? Share your strategies.

Add your perspective
Help others by sharing more (125 characters min.)
136 answers
  • Contributor profile photo
    Contributor profile photo
    Mark Licke

    | Focused Recruitment Specialist | Root Cause Analysis and Resolution of "disappointing hiring outcomes" | Recruiting Process Mechanic | Headhunter | I'll save you time and money |

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    In my experience calling the local sheriff's office in each of your teams area and asking them to do a welfare check has proven to be an effective motivator. It's amazing how quickly they perk up and start sharing their stories with one another. It's proven to not only light a fire under the team and improve response times it also really improves the team's ability to function as a unit. Truly a team building experience.

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    13
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    Contributor profile photo
    Diego Guerra

    Project Manager | Technology | Transportation & Logistics | Innovation, Process and Continuous Improvement

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    Se minha equipe remota não estivesse respondendo bem, eu começaria alinhando expectativas sobre tempo de resposta e urgência. Revisaria se os canais de comunicação estão sendo bem utilizados e, se necessário, ajustaria. Faria check-ins curtos para entender possíveis bloqueios e garantir que todos tenham clareza sobre prioridades. Também reforçaria o uso de comunicação assíncrona eficiente, evitando sobrecarga de reuniões. Se o problema persistisse, chamaria conversas individuais para entender se há desmotivação, dificuldades ou falta de alinhamento. O foco seria sempre manter a equipe engajada e produtiva.

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    10
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    Contributor profile photo
    Neeraj Saraswati

    Manager III, Program Management at Amazon | Strategic Leader Driving Operational Excellence & High-Impact Programs | PMP® Certified | JLPT N2 | Serious professional by day, dog content enthusiast by… well, also by day.

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    If a remote team is unresponsive, it’s time to check if we’re working in a “silent mode” culture or if something bigger is at play. First, I’d set clear expectations on response times and communication norms. Then, I’d mix up channels—some people thrive on async updates, while others need quick huddles. Regular check-ins (without overloading calendars) help keep everyone engaged. And if silence persists, I’d dig deeper—are there blockers, time zone issues, or just a need for more cat GIFs in our chats?

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    9
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    Ruer Flores - Endozo

    Senior SAP Master Data Specialist| SAP PM-PS-DMS Consultant | Maintenance Improvement | Project Management

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    Establishing a high level of commitment in delivering positive output whether onsite or remotely is important. Key things worth noting are routine & consistency. You build consistency by creating routines to meet targets using the right tools to drive positive behaviours. 1. Daily Prestart Meeting. What went well /not from yesterday, priorities today & plans tom 2. Create Tools Measures to identify gaps & track progress real time. 3. Let them take ownerhip of their work to encourage sense of pride and belongingness. 4. Listen & set direction. Identify road blockers & what help is reqd 5. No to micromanaging but keep the element of surprise to keep them engaged & alert. 5. Celebrate Small wins. Recognize individual & group efforts.

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    7
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    Peter Nazareth, ChPP

    Project & Portfolio Management - Energy Capital Projects at Shell

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    The first step ensuring the remote team is not left feeling "remote" but is rather demonstrated as an integral part of the wider team. Conscious effort is needed through giving the remote team the business context of the work they are doing & how they fit in. Secondly, physical presence of leaders & key members of the team in the remote office at regular intervals to take stock of work and also share updates from the wider team & organisation. This creates a sense of belonging which goes a long way in establishing a healthy working rapport across boundaries. Finally, it is vital to have an awareness if your remote team is working on multiple other jobs, whether the work load is realistic and peak work on all jobs do not coincide.

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