A escolha do tamanho do sistema (o suficiente para a operação), experiência da equipe de implantação e o suporte para sustentação.

To upgrade systems within budget while meeting vendor expectations: Define needs: Prioritize essential requirements. Research thoroughly: Compare vendors and solutions. Negotiate effectively: Leverage competition, explore discounts. Phase the upgrade: Spread costs over time. Consider open source: Explore lower-cost alternatives. Communicate openly: Keep vendors informed about budget. Build relationships: Foster trust for better deals. Document agreements: Ensure clear terms and pricing.

Actualizar sistemas sin exceder el presupuesto es posible con un enfoque estratégico. Optar por soluciones escalables, como un ERP básico que crezca según las necesidades, o integrar sistemas nuevos con equipos existentes, ayuda a reducir costos. Negociar pagos flexibles con los proveedores también permite implementar mejoras sin afectar el flujo de caja. Focalizar recursos en áreas críticas y planificar actualizaciones graduales, como digitalizar primero funciones esenciales, asegura un alto retorno de inversión. Este enfoque práctico permite innovar y cumplir con las expectativas, optimizando recursos de manera eficiente.

1. Crystal-Clear Requirements & Scope Definition Detailed Documentation Prioritize Needs Get Vendor Input Early 2. Thorough Vendor Selection & Negotiation Competitive Bidding Negotiate Aggressively Tiered pricing Value engineering Payment Terms Contract Clarity 3. Project Management & Oversight Detailed Project Plan Regular Monitoring Change Control Process Transparent Communication 4. Leverage Vendor Expertise Best Practices Training & Support Performance Monitoring 5. Post-Implementation Review Conduct a thorough review Identify areas for improvement Document lessons learned

What I have been doing before is creating a documentation either for the technical landscape (technical architecture) as well as a business architecture to validate needs and existing process. In well documented and maintained systems it is as well possible to check the cost per component and service and allocate that to the cost per service and TCO. Finally reviewing upfront the contribution of systems to the companies business operation can help identify potential for cost reduction and optimization of the existing landscape before upgrading a single component.