This official feed from the Google Workspace team provides essential information about new features and improvements for Google Workspace customers.
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What’s changing

AppSheet Enterprise Plus users can now add the new AI Task powered by Gemini, directly into their existing AppSheet automations. This allows AppSheet to automatically extract key information from uploaded photos, parse complex PDFs, and categorize, route, and prioritize incoming requests based on their content. Users can also quickly test individual steps within their workflow using the integrated AI Task Step Testing feature.

Beginning today, AI Task, as well as the “Extract” and “Categorize” functionality are now generally available for incorporation in your AppSheet automations. For more information, check out our Preview announcement.


Example of Gemini extracting book info from its cover

Additional details

We’ve also made a few additional improvements between preview and general availability:
  • AI tasks now support more types of columns and in particular columns of REF types so you can leverage information in linked tables.
  • You can now extract information not just from images and PDF files, but also from unstructured text data hosted in your data sources. In other words, you can select Text and LongText columns as inputs to the AI task.
  • For admins, the AppSheet admin console now shows how many credits your organization is entitled to, how many have been consumed, how they are being used by your users and your applications. Visit the AppSheet Help Center to learn more.
Additionally, running inline tests using the AI Task Step Testing feature will count towards your general AppSheet automation limits and entitled credits now that the feature is generally available.

Getting started

Rollout pace

  • Available now.

Availability

  • Available for Google Workspace customers with AppSheet Enterprise Plus

Resources


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What’s changing

We’re excited to bring the power of Gemini in Docs to your iOS devices so that you can more effectively understand, summarize, and ask questions about documents on mobile. Gemini in Docs on iOS is available in 20+ languages. 

Gemini in the Google Docs app on an iPhone

Gemini in the Google Docs app on an iPhone
Who’s impacted 

End users 

Why you’d use it

Gemini is included in Google Workspace business plans, allowing you to easily work on-the-go without switching apps or downloading a separate AI solution. Now you can use Gemini in Docs on iOS devices to: 
  • Get the gist of a long research report with an AI generated summary that you can read on your phone while commuting 
  • Ask Gemini questions about a specific detail buried in a budget document so that you can find the answers you need before a meeting 
  • Quickly create the first draft of a launch plan with a simple prompt after a team brainstorm while the details are fresh in your mind 

Additional details 

Certain features, such as Help me write, Help me create, and image generation are not available on mobile at this time. 

Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: 
    • Access Gemini by tapping on the spark icon on the top app bar. You can then navigate through different actions such as, “summarize this document,” or “suggest improvements” options, or submit a prompt of your own. 
    • This feature is only available on iOS tablets and phones running iOS 16+. 
    • Visit the Help Center to learn more about collaborating with Gemini in Google Docs. 

Rollout pace

Availability 

Available to Google Workspace: 
  • Business Standard and Plus 
  • Enterprise Standard and Plus 
  • Customers with the Gemini Education or Gemini Education Premium add-on 
  • Customers with the Gemini Business or Gemini Enterprise add-on* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

Resources

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What’s changing 

To make sharing your availability even easier, we’re adding the ability to share your Google Calendar appointment booking page directly in your email. By clicking the Calendar icon at the bottom of your email draft, you will see the list of existing booking pages and an option to create a booking page. Once a booking page is selected, it will be inserted into the email draft. 

Who’s impacted 

End users 

Why you’d use it 

With this update, you can manage scheduling all in one place, eliminating the need to open multiple tabs to figure out when you’re available and then reiterate that in an email. In addition to reducing the back-and-forth when negotiating or scheduling meeting times, this feature is especially useful when scheduling time with customers, partners or people outside your organization whose calendars are not visible to you. 

Getting started 

  • Admins: There is no admin control required for this feature. 
  • End users: 
    • To add your booking page to an email draft, select the Calendar Icon > click the correct booking page (or create a booking page) > see the booking page inserted into your email draft > hit Send. 
    • Visit the Help Center to learn about appointment schedules in Google Calendar.

Rollout pace 

Availability 

  • Appointment schedules are available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts at no additional charge. 
    • Select features within appointment scheduling are only available to those with paid subscriptions. Please refer to this Help Center article to learn more. 

Resources

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What’s changing

Earlier this year, we announced an open beta for migrating files from Microsoft SharePoint Online to Google Drive in the New Data Migration service. Beginning today, this functionality is now generally available.

Admins can use the New Data Migration service to migrate data from SharePoint Online sites, including document libraries, folders, files and associated permissions, helping organizations transition to Google Workspace quickly and easily.

Additionally, you’ll notice a new, streamlined  interface designed to simplify your migration experience.


Example of a running Microsoft SharePoint Online migration

Additional details

  • You can migrate data from up to 100 SharePoint Online sites at a time to Shared Drives in Google Drive.
  • You can find comprehensive reporting on migration progress, including site and file counts (migrated/skipped). You can also export migration reports for error investigation and troubleshooting. 
  • Delta updates are available to migrate newly added or updated files.

Getting started

Rollout pace

Availability

Available for Google Workspace:
  • Business Starter, Standard and Plus
  • Enterprise Starter, Standard and Plus
  • Education Fundamentals, Standard and Plus, the Teaching and Learning add-on
  • Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus
  • Nonprofits

Resources

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6 New updates
Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Veo 3 is now available in the Gemini app for select Workspace users
At Google I/O 2025 we introduced Veo 3, our new latest video generation model that can generate video with audio. Today, Veo 3 is now available in the Gemini app for select Workspace customers.

With Veo 3 you'll notice real-world physics and accurate lip syncing - this includes things like traffic noises in the background of a city street scene, birds singing in a park, and even dialogue between characters. We also introduced a new photo to video feature that allows you to upload a photo and create an 8-second video. You can get creative by animating everyday objects, bringing your drawings and paintings to life or adding movement to nature scenes.

There is a limit of 3 daily uses for enterprise and education users and 5 daily uses for those with the Google AI Ultra for Business add-on. When you are approaching this limit, you’ll see a warning message in the UI. Teams can also generate video clips with Veo in Google Vids as well. | Rolling out now to Rapid Release and Scheduled Release domains. | Available when using the Gemini app with Google Workspace Business Standard and Plus, Enterprise Standard and Plus and the Gemini Business and Education add-ons. | Visit our Help Center to learn more about generating videos with Gemini and which countries & territories. At the moment, Veo 3 is only available on the web and the Gemini mobile app and for users 18+.

Adding Google Calendar sharing to Android devices
In Google Calendar, you can share any calendar you own or have permission to share with other users and groups. This functionality is currently available on web only, and this week we’re excited to extend it to Android devices. The same settings available on web will now be available on your mobile device, which includes the ability to share a calendar with individuals, a domain or the entire public. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about sharing your calendar with someone. 

Adding Google Calendar sharing to Android devices

Automatically level audio across a video in Google Vids with balance sound 
In May, we preannounced the ability to easily adjust sound levels across videos in Google Vids. Starting today, users can automatically level the volume of audio and video clips in their Vids and add audio ducking to background music, which automatically lowers (or "ducks") music when another audio or video clip’s volume starts playing. | Rollout to Rapid Release domains is complete; launch to Scheduled Release domains planned for July 21, 2025. | Available to Google Workspace customers with access to Google Vids. | Visit the Help Center to learn more about controlling audio timing, balance & transitions with audio tracks.

balance sound in Vids

Gemini summary cards now available in Gmail on web 
In May, we introduced Gemini summary cards in Gmail on Android and iOS devices. This week, we’re excited to announce that summaries will be available on web as well, at the top of emails for messages where a summary is helpful, such as longer email threads or messages with several replies. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace Business Starter, Standard and Plus; Enterprise Starter, Standard and Plus; customers with the Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about collaborating with Gemini in Gmail. 

Gemini summary cards now available in Gmail on web

Introducing a refreshed user interface in Google Drive for Desktop 
In order to provide desktop users with a centralized area to easily manage all of their Drive files in one place, we’ve introduced improvements to Google Drive for desktop. Specifically, users will now see important information, such as sync activity, notifications, shared files and more in a single view. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about Google Drive for desktop. 

Introducing a refreshed user interface in Google Drive for Desktop

A new look and feel is coming for the Workspace Updates Blog 
We’re excited to share that a refreshed experience for the Workspace Updates Blog will be launching on Monday, July 14. Some of the improvements you’ll notice are: 
  • A completely refreshed user interface that brings the Workspace Updates Blog inline with other official Google channels. 
  • A compact layout that allows you to quickly scan multiple posts, making it easier to find the announcements that matter most to you. 
  • Easier navigation with product tags neatly categorized at the top of the page, and quick links to other resources like the Release Calendar. 
  • Auto translation for 100+ languages using Google translate right from the footer of the website. 
These updates will also be available when viewing the Workspace Updates Blog on mobile.

Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Use Gemini in Google Drive to execute basic organizational tasks
 Starting this week, we’ve enhanced Gemini’s organizing capabilities in Drive by allowing you to use natural language to move selected files into the folder you choose. | Learn more about using Gemini in Google Drive.

Google Drive Events API now available in Developer Public Preview
Google Drive is now integrated with the Workspace Events API, which allows third-party developers to create subscriptions on Drive items and receive notifications via Cloud Pub/Sub when those resources change. | Learn more about the Google Drive Events API.

Improved email notifications following Google Meet calls, plus new sharing controls for meeting hosts
We’re improving the email notification that includes the notes doc when you use “Take notes for me” in Google Meet. The email will now include a summary of the meeting as well as “suggested next steps” in addition to the link to the notes document. Including this information gives meeting invitees a quick, helpful overview of the meeting in one place. | Learn more about email notifications for Meet calls.

Manage email subscriptions from a single location in Gmail
Last year, we introduced web and mobile updates that enable you to unsubscribe from individual emails in Gmail more easily. Today, we’re building upon this with Gmail's new "Manage subscriptions" feature. | Learn more managing subscriptions.

Search for embedded content in Google Sites
Starting today, we're making it easier to find information within a Google Site. Previously, searching in a site only showed results from the text directly on the pages. Now, when you perform a search, the results will also include content from within embedded files, such as Google Docs, Sheets, Slides, and PDFs. | Learn more about searching for embedded content in Sites.

Drive IRM Update: More Control for File Owners and Shared Drive Managers
Now, individual file owners and shared drive managers can apply printing, copying, and downloading restrictions to users with edit permissions as well. Editors and owners can still edit the document itself, however they can only copy and paste document content within the document itself. | Learn more about Drive IRM.

Introducing Lucidchart and Lucidspark apps in Google Chat
Lucidchart, an app that helps users collaborate on diagrams, such as flowcharts, wireframes, entity relationship diagrams, and more, and Lucidspark, a virtual whiteboard tool, are two third-party add-ons already available across Workspace apps, such as Docs and Meet. This week, we’re excited to announce support for both of these apps in Google Chat. | Learn more about Lucidchart and Lucidspark apps in Google Chat.

Completed rollouts
The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 
For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).
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Useful Links

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On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.

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